Heroes PMS vs apaleo
apaleo suits hotels and groups that want to build their own stack on an open API. Heroes PMS suits small and mid-size properties that want built-in operations tools, a free plan and no monthly minimum.
TL;DR
- apaleo publishes its price: EUR 8 per room per month, with a EUR 400 monthly minimum.
- The minimum applies up to about 50 rooms: 10 and 40 rooms both come to about $464.
- No setup, license or maintenance fees; APIs are included.
- Store apps and many operations tools are priced separately and not public.
- A 'Try for free' option exists; its length and terms are not stated.
Prices checked on November 15, 2026 — estimates, not quotes.
Heroes PMS vs apaleo, feature by feature
| Feature | Heroes PMS | apaleo |
|---|---|---|
| Price, 10 rooms / month | $69 – $119 | ≈ $464 |
| Price, 40 rooms / month | $149 – $259 | ≈ $464 |
| Trial / free plan | Free plan up to 10 rooms, no card + live demo | — |
| Visual booking calendar (Gantt) | ✓ Yes | ✓ Yes |
| Native iOS & Android app | ✓ Yes | ½ Partial |
| Two-way channel manager | ✓ Yes | + Add-on |
| Direct booking website | + Add-on | + Add-on |
| Unified guest inbox (OTA + email) | ✓ Yes | ? Not verified |
| AI replies to guests | ✓ Yes | ? Not verified |
| Built-in dynamic pricing | ✓ Yes | + Add-on |
| Housekeeping | ✓ Yes | ? Not verified |
| Team chat / walkie-talkie | ✓ Yes | ? Not verified |
| Online payments | ✓ Yes | ✓ Yes |
| Multi-property | ✓ Yes | ✓ Yes |
| Monthly, no annual contract | ✓ Yes | ? Not verified |
apaleo prices: sourced estimate, checked on November 15, 2026 (details below). Heroes prices: Business – Premium plans.
“Not verified” means we found no public information — not that the feature is missing. Spotted a mistake? Tell us and we fix it within 48 hours. Contact
Looking for an apaleo alternative? apaleo is an API-first, AI-powered property management platform from Munich, with an app store of 200+ integrations. Heroes PMS is a cloud PMS for hotels, guesthouses, apartments and vacation rentals, with public prices by room count.
apaleo plans compared
| Plan | Best for | What you get | Reported price |
|---|---|---|---|
| apaleo PMS | Hotels and groups building on an open API | Inventory, reservations, rate planning, accounting, payments, APIs, 24/7 technical support | EUR 8/room/month, EUR 400 minimum (≈ $464) |
| Apaleo Pay | Embedded card payments | Online and on-site card processing | From 0.6% per transaction |
| Store apps | Channel manager, booking engine, revenue, operations | 200+ third-party apps and integrations | Priced by each vendor, not public |
What it really costs, by property size
| Property | apaleo setup | apaleo / month | Payments | Heroes PMS / month |
|---|---|---|---|---|
| 8-room B&B | No setup fee published | ≈ $464 (EUR 400 minimum) | Apaleo Pay from 0.6%, billed separately | Free $0 or $69 – $119 |
| 20-room boutique hotel | No setup fee published | ≈ $464 (minimum still applies) | Apaleo Pay from 0.6%, billed separately | $89 – $149 |
| 40-room independent hotel | No setup fee published | ≈ $464 software only (EUR 320 by room count, below the minimum) | Apaleo Pay from 0.6%, billed separately | $149 – $259 |
Heroes PMS: Business – Premium plans at list price, no setup fee.
apaleo hidden costs
- !A EUR 400 monthly minimum (about $464) applies up to about 50 rooms.
- !Channel manager, booking engine, revenue management and other tools come from Store apps, each priced by its vendor.
- !Payments are separate: Apaleo Pay starts at 0.6%.
- !Onboarding fees are not published.
- !Contract length is not published.
To be fair: apaleo is a serious open platform: a published price, no setup fees, included APIs, 24/7 technical support and a Store of 200+ integrations make it a strong choice for hotels and groups with their own technical resources.
apaleo vs Heroes PMS pricing
| Factor | apaleo | Heroes PMS |
|---|---|---|
| Pricing model | Per room, published, with a EUR 400 monthly minimum | Public prices by room count |
| Monthly range (10–40 rooms) | ≈ $464 software only (minimum applies) | $69–$259 (Business to Premium) |
| Free plan / trial | No free plan; 'Try for free' option, terms not stated | Free plan up to 10 rooms, no card, plus a live demo |
| Contract | Not published | Monthly, cancel any month, no setup fee |
| Channel manager | Via Store apps and APIs | 1 OTA on Business, 5 on Premium, unlimited + Vrbo on Ultimate, or $1.5/room |
| Booking engine | Via Store apps and APIs | Booking website at $12/property/month |
| Revenue management | Via Store apps | AI yield included on Premium, or $0.8/room |
| Payments | Apaleo Pay, from 0.6% | Payment links (Stripe, ABA PayWay…), provider fees only, no Heroes commission |
| Mobile apps | Mobile for guests and staff mentioned; details not verified | Native iOS and Android apps, housekeeping app with photo reports |
What Heroes PMS offers
Heroes PMS has a Free plan for up to 10 rooms. Business starts at $19/month for 1-2 rooms and reaches $149/month for 31-50 rooms. Billing is monthly, with no long-term commitment.
It includes a housekeeping app with photo reports, team chat with walkie-talkie, native iOS and Android apps and an inbox for OTA, email, WhatsApp and Telegram. AI guest replies come with Premium and Ultimate.
What apaleo offers
apaleo is an open PMS covering inventory, reservations, rate planning, accounting and payments, with 24/7 technical support and online training. APIs are included at no extra cost.
Its Store lists 200+ apps and integrations (revenue, distribution, back office, guest experience, restaurant and spa). It has a chains and groups offering and Apaleo Pay, with card processing from 0.6%.
Price comparison (estimate)
apaleo publishes its price: EUR 8 per room per month with a EUR 400 monthly minimum (pricing page, 15 Nov 2026), and no setup, license or maintenance fees. The minimum applies up to about 50 rooms, so 10 rooms and 40 rooms both come to about EUR 400, roughly $464, software only. Store apps are priced separately and their prices are not public.
Heroes PMS for 10 rooms: Business $69 and Premium $119 per month, or Free. For 40 rooms: Business $149 and Premium $259, billed monthly with no setup fee. Ultimate is on request.
apaleo pricing model: per room per month with a monthly minimum per property (published on vendor site). Official pricing page (checked 2026-11-15): EUR 8 per room per month, starting at EUR 400 per month; no setup, license, maintenance or integration fees; APIs included; Apaleo Pay card processing from 0.6%; a 'Try for free' option with no stated length. Third-party comparison pages report the EUR 400 monthly minimum per property. At EUR 8/room the minimum applies up to 50 rooms, so 10 and 40 rooms both come to EUR 400, about $464 at 1.16 USD/EUR (software only). Store apps (channel manager, booking engine, housekeeping etc. from third parties) are priced separately and not public. One directory cites about EUR 4/room, unverified. Contract length not published. Checked on November 15, 2026; add-ons and taxes excluded unless stated. source 1, source 2, source 3 · All our prices
Choose apaleo if…
apaleo fits a hotel or group with technical resources that wants to assemble its own stack through an open API.
Choose Heroes PMS if…
Heroes PMS fits a small or mid-size property that wants public prices and built-in operations tools.
Bottom line
apaleo is built for hotels and groups that want an open, API-first platform and can assemble their own stack. For an 8- to 40-room property, its EUR 400 monthly minimum plus separately priced Store apps is hard to justify against Heroes PMS at $69–$259 with public prices and no contract.
Moving in
unknown for imports; documented APIs allow data access.
You import your bookings and guests yourself from a CSV or Excel file (onboarding support is included for one month on Premium and Ultimate), and the two systems can run side by side until the changeover date you choose.
The moment that matters is not the import — it is the first week. That is why billing is monthly with no commitment: enough time for a full arrival-and-departure cycle with your real team, on your real bookings.
Frequently asked questions
How much does apaleo cost?
apaleo lists EUR 8 per room per month with a EUR 400 monthly minimum, about $464, software only. Store apps and payments come on top. Heroes PMS is $69 per month for 10 rooms on Business, or $0 on Free.
Is apaleo pricing transparent?
Mostly. The core price and the absence of setup fees are published, but Store app prices are not. Heroes PMS publishes every plan price by room count.
Does apaleo have a free trial?
The pricing page offers a 'Try for free' option without stating its length or terms. Heroes PMS has no trial on paid plans but offers a free plan up to 10 rooms and a live demo.
Does apaleo include a channel manager?
Not as a feature named on its pricing page: it connects to channel managers, booking engines and OTAs through its Store and APIs. On Heroes PMS, 1 OTA is included on Business, 5 on Premium and unlimited on Ultimate.
Is apaleo good for small properties?
Its EUR 400 monthly minimum weighs heavily on 8 to 20 rooms. It is better suited to hotels that need an open API. Heroes PMS is free up to 10 rooms and $149 per month on Business up to 50 rooms.
apaleo vs Heroes PMS: which is better?
apaleo is the stronger choice when you want to build a custom stack on an open API or run a group. Heroes PMS is the simpler choice for a small or mid-size property that wants operations tools included at a public price.
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apaleo is a trademark of its owner, used here for comparison only. Heroes PMS is not affiliated with apaleo. Public information checked on November 15, 2026; it may have changed since.
See it on your own data
A free plan for up to 10 rooms, no card required — or a demo where we open your questions one by one.