A free PMS, forever, for up to 10 rooms
Heroes PMS Free is free hotel management software with no time limit: a booking calendar, reservations, guest profiles, payment tracking and a mobile app for one property with up to 10 rooms. No credit card.
- 1 property
- Up to 10 rooms
- 1 user
- No credit card
- No time limit
What is free, forever
Gantt calendar
All your rooms on one timeline. Drag a stay to change its dates or its room.
Reservations
Create, change or cancel a booking in a few clicks, whether it came by phone, by email or at the door.
Guest profiles
Each guest’s contact details and stay history, found in seconds.
Payment tracking
Record deposits and payments, and see the balance still due on every stay.
Mobile app
On iPhone and Android, with the same account and the same data as on your computer.
Help center and AI chat
Step-by-step guides and an AI assistant that answers your questions at any hour.
What exactly is a free PMS?
A PMS (property management system) is the software your property lives in: the rooms, the calendar, the bookings, the guests and what they have paid. It is what replaces the notebook, the paper diary or the Excel sheet.
Many vendors say “free” for a 14- or 30-day trial. Heroes PMS Free is a plan, not a trial: it has no end date. You use it as long as your property fits within its limits, and you pay nothing.
What you do with it, day to day
The free plan is the core of the PMS, the same one the paid plans use. Nothing is time-limited.
- See at a glance which rooms are free tonight, this week or this month
- Create a booking and assign it to a room in a few clicks
- Move a stay on the calendar by drag and drop
- Record a deposit or a payment and follow the remaining balance
- Find a guest and their stay history
- View and edit the calendar from your phone
Which properties is it for?
The Free plan is designed for a small property run by its owner: a small hotel, a guesthouse, a B&B, a holiday cottage, a hostel or a residence with 10 rooms at most.
Two signs tell you it is time for a paid plan: you want your availability synced with Booking.com or Airbnb (the channel manager), or someone else needs their own login, at the front desk or in housekeeping. Business covers both, and your account, rooms and bookings stay exactly as they are.
Why is Heroes PMS free?
Because the core of a PMS costs us little to run, while OTA connections, AI and human support cost us a lot. We give away the first and charge for the others, in the Business, Premium and Ultimate plans.
The bet is simple: a property that starts with us and grows will choose a paid plan on the day it needs one. No commission is taken on your bookings.
What the Free plan does not include
The free plan covers the day-to-day running of a small property run by one person. These features need a paid plan:
Ready in four steps
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1
Create your account
An email address is all it takes; no credit card is asked for.
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2
Add your rooms
Name your property and create up to 10 rooms or units.
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3
Enter your bookings
Add your upcoming stays: they appear on the calendar straight away.
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4
Install the app
Find the same calendar on your phone, iPhone or Android.
Other free tools
Frequently asked questions
Is Heroes PMS really free forever?
Yes. The Free plan has no end date and asks for no credit card. It stays free as long as your property has 10 rooms at most and one person logs in. You move to a paid plan only if you decide to.
What happens beyond 10 rooms?
The Free plan stops at 10 rooms in one property. To add more, move to Business, priced by your number of rooms: your bookings and guests stay where they are. Business starts at $15 a month for 1–2 rooms, billed yearly.
Is the channel manager included in the free PMS?
No. Syncing with Booking.com, Airbnb, Expedia and the other OTAs starts with the Business plan (1 OTA), then Premium (5 OTAs). On the Free plan, you enter bookings from those platforms yourself.
Can I add an employee on the Free plan?
The Free plan includes one user: the owner. Team accounts, with their roles and permissions, are included from Business.
Does my data stay mine if I change plans?
Yes. Your bookings and guests belong to you. Moving to a paid plan happens in the same account: nothing has to be entered again.
Do I need to install any software?
No. Heroes PMS runs in your computer’s browser, and the mobile app is available on the App Store and Google Play.
Start your free PMS today
No credit card, no commitment, no time limit. Move to a paid plan only when you need it.