Free bed and breakfast software
Booking calendar, reservations, guest profiles and deposits in one tool, on your computer and your phone. Free forever for up to 10 rooms: enough for almost any B&B or guesthouse.
- 1 property
- Up to 10 rooms
- 1 user
- No credit card
- No time limit
What is free, forever
Gantt calendar
All your rooms on one timeline. Drag a stay to change its dates or its room.
Reservations
Create, change or cancel a booking in a few clicks, whether it came by phone, by email or at the door.
Guest profiles
Each guest’s contact details and stay history, found in seconds.
Payment tracking
Record deposits and payments, and see the balance still due on every stay.
Mobile app
On iPhone and Android, with the same account and the same data as on your computer.
Help center and AI chat
Step-by-step guides and an AI assistant that answers your questions at any hour.
Most B&Bs fit in the free plan
A bed and breakfast or a guesthouse usually has a handful of rooms. The Heroes PMS Free plan goes up to 10 rooms in one property, which covers most of them, with room to spare if you also let a cottage on the same site.
You pay no subscription and no commission, and the plan has no end date.
Your booking diary, only better
A notebook or a spreadsheet does the job until the day two guests book the same room. On the Heroes PMS calendar, every room is a row and every stay a bar: a gap is a free room, and an overlap shows up immediately.
A booking taken over the phone is created in a few clicks, with the guest’s name, dates, number of guests and price.
Deposits and balances, without the maths
Record the deposit paid at booking, then the payment on arrival or departure: the balance still due shows on the stay. You know who has paid what without redoing the sums.
Online card payments (Stripe) and full invoicing are part of the paid plans.
Your regulars, found in seconds
Every guest has a profile with their contact details and past stays. When a regular calls back, you see their dates and the room they had before you even answer.
What if your rooms are on Airbnb or Booking.com?
On the Free plan, bookings from those platforms are entered by hand, like phone bookings. If you want the calendar to update itself and a sold room to close everywhere, the channel manager is included from the Business plan.
What the Free plan does not include
The free plan covers the day-to-day running of a small property run by one person. These features need a paid plan:
Ready in four steps
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1
Create your account
An email address is all it takes; no credit card is asked for.
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2
Add your rooms
Name your property and create up to 10 rooms or units.
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3
Enter your bookings
Add your upcoming stays: they appear on the calendar straight away.
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4
Install the app
Find the same calendar on your phone, iPhone or Android.
Other free tools
Frequently asked questions
Is the software suitable for a five-room guesthouse?
Yes. The free plan goes up to 10 rooms in one property. You manage the calendar, bookings, guests and payments without paying anything.
Can I record deposits?
Yes. Each booking keeps track of the payments received, deposit included, and shows the remaining balance. Online card payments need a paid plan.
Do my Airbnb and Booking.com bookings come in automatically?
Not on the Free plan: you enter them yourself. Automatic sync goes through the channel manager, included from Business.
Can I run my B&B from my phone?
Yes. The Heroes PMS app, on iPhone and Android, has the calendar, bookings and guests, with the same account as on your computer.
How long does the plan stay free?
With no time limit. It is not a trial: the Free plan stays free as long as you stay within its limits, that is 1 property, 10 rooms and 1 user.
Start your free PMS today
No credit card, no commitment, no time limit. Move to a paid plan only when you need it.